Accounts payable · Production

UiPath RPA reduces Vaibhav Jewellers' finance processing from man-days to minutes, cutting error rates by 90%

The problem

Vaibhav Jewellers had grown to 13 branches but could not keep pace with the resulting volume of daily finance data entry — sales accounting, inter-branch sales, and petty cash all required manual input across branches, causing delays, data errors, and month-end reconciliation backlogs.

Workflow diagram · grounded in source
1
Branch transactions initiate processing
trigger
“entries from 13 branches were not getting accounted on time as it would take two man-days to make all petty cash entries”
2
Bot downloads and reconciles reports
ai_action
“The Bot downloads all 150 reports, reconciles them, runs them against all checkpoints and pushes the data into Tally”
3
Errors and discrepancies flagged
validation
“It highlights any errors and discrepancies and automatically triggers mail for the audit team to look into”
4
Audit team notified by email
human_review
“automatically triggers mail for the audit team to look into”
5
Reconciled data posted to Tally
output
“reconciled with the vouchers and posted into Tally instead of being manually entered”
Reported outcome

UiPath RPA reduced sales accounting processing from 9 man-days to one hour per day, saving 1,500 man-days annually, and cut petty cash entry time from 2 man-days to 40 minutes, saving over 700 man-days per annum.
Error rates fell by 90% and 4 employees were re-assigned to more productive roles.

Reported metrics
Sales accounting process time per dayfrom 9 man-days to one hour
Sales accounting man-days savings per annum1,500 man-days
Petty cash entry process timefrom 2 man-days to 40 minutes
Petty cash man-days savings per annumover 700 man-days
Show all 10 reported metrics
sales accounting process time per dayfrom 9 man-days to one hour
sales accounting man-days savings per annum1,500 man-days
petty cash entry process timefrom 2 man-days to 40 minutes
petty cash man-days savings per annumover 700 man-days
petty cash man-days savings per monthover 60 man-days
error rate reduction (sales accounting)90%
error rate reduction (petty cash)almost 90%
inter-branch sales processing time per run15 minutes vs 2-3 hours per week previously
employees re-assigned to productive roles4 employees
manual intervention eliminatedcomplete elimination of manual intervention
Reported stack
UiPath Enterprise RPA platformUiPath RobotTallyexcel
Source
https://www.uipath.com/resources/automation-case-studies/vaibhav-jewellers-jewelry-industry-rpa
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

UiPath RPA reduced sales accounting processing from 9 man-days to one hour per day, saving 1,500 man-days annually, and cut petty cash entry time from 2 man-days to 40 minutes, saving over 700 man-days per annum.

What tools did this team use?

UiPath Enterprise RPA platform, UiPath Robot, Tally, excel.

What results were reported?

Sales accounting process time per day: from 9 man-days to one hour; Sales accounting man-days savings per annum: 1,500 man-days; Petty cash entry process time: from 2 man-days to 40 minutes; Petty cash man-days savings per annum: over 700 man-days (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

Branch transactions initiate processing → Bot downloads and reconciles reports → Errors and discrepancies flagged → Audit team notified by email → Reconciled data posted to Tally.

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