Accounts payable · Production

VTrips automates accounts payable with Vic.ai AI-first invoice processing

The problem

VTrips's two-person AP team manually entered every invoice end-to-end, consuming significant time and resources, while lacking visibility into approval workflows and overall AP accountability.

Workflow diagram · grounded in source
1
AI invoice ingestion and extraction
ai_action
“Vic.ai can ingest, read, extract, classify, and process invoices for approval, eliminating manual data entry”
2
Invoice routed for approval
routing
“process invoices for approval”
3
ERP sync with Business Central
integration
“Vic.ai's seamless integration into their ERP, Microsoft Dynamics 365 Business Central”
4
AP visibility and insights
output
“The Vic.ai platform provides complete visibility of the end-to-end AP process, empowering VTrips to track key invoice processing metrics, identify workflow bottlenecks, and gain real-time insights into their financial operations”
Reported outcome

VTrips adopted Vic.ai integrated with Microsoft Dynamics 365 Business Central to automate invoice ingestion, extraction, classification, and approval routing, with anticipated gains in staff time, AP visibility, and scalability.

Reported metrics
staff time freed from manual AP tasksfree up ample staff time
Team focus on higher-value accounting workredirect their focus toward higher-value accounting activities
Reported stack
Vic.aiMicrosoft Dynamics 365 Business Central
Source
https://www.vic.ai/resources/case-studies/why-vtrips-chose-vic-ai
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

VTrips adopted Vic.ai integrated with Microsoft Dynamics 365 Business Central to automate invoice ingestion, extraction, classification, and approval routing, with anticipated gains in staff time, AP visibility, and s…

What tools did this team use?

Vic.ai, Microsoft Dynamics 365 Business Central.

What results were reported?

staff time freed from manual AP tasks: free up ample staff time; Team focus on higher-value accounting work: redirect their focus toward higher-value accounting activities (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

AI invoice ingestion and extraction → Invoice routed for approval → ERP sync with Business Central → AP visibility and insights.

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