Accounts payable · Production

Stampli cuts Wenspok Companies' invoice processing time by 75% across 67 Wendy's franchises

The problem

Wenspok Companies needed to dramatically accelerate invoice processing to provide strategic cash flow guidance for its 67-restaurant operation, having already suffered a failed AP automation implementation that caused sync failures, double payments, and reconciliation issues with a vendor unfamiliar with their ERP and industry.

First attempt

A prior AP automation provider failed to sync invoices with Sage Intacct, caused double payments to vendors, created a reconciliation nightmare, and had support staff who understood neither Wenspok's ERP nor the QSR industry.

Workflow diagram · grounded in source
1
Invoice arrives for processing
trigger
“For Finance to meet these expectations, we need to process invoices fast”
2
Billy codes invoices to GL
ai_action
“Billy now performing such time-consuming manual tasks as coding invoices to the correct general ledger accounts”
3
Route to approvers
routing
“One of the biggest bottlenecks in any AP process is getting approvals from those outside the finance team. For Wenspok, their old AP process would tie up operators and district managers”
4
Distributed approval
human_review
“Now anyone from any location can provide insight and answer the questions needed for approval”
5
Sync to Sage Intacct
integration
“a solution that integrated so well with Sage Intacct that it would feel almost like magic”
6
Daily credit card processing
integration
“We can process transactions daily, so we have visibility into outstanding transactions”
7
Cash flow reporting output
output
“Stampli allows for us to more accurately project cash flow, which helps us provide drastically better financial guidance to our owners”
Reported outcome

Stampli reduced invoice processing time by 75% (from 28 days to 7), cut days to approval by 87% (from 16 days to 2), achieved a 73% faster monthly credit card close (down to 4 days), and increased receipts attached to transactions by 65%, enabling strategic cash flow management and allowing the finance team to repurpose time to higher-value projects.

Reported metrics
Invoice processing time reduction75%
Invoice processing time (days)from 28 days to 7
Days to approval reduction87%
Days to approvalfrom 16 days to 2
Show all 8 reported metrics
invoice processing time reduction75%
invoice processing time (days)from 28 days to 7
days to approval reduction87%
days to approvalfrom 16 days to 2
monthly credit card close speed73% faster
credit card closing time4 days
receipts attached to transactions65%
finance team time repurposedrepurposed all of the time Stampli saves the finance team
Reported stack
StampliBillyStampli Credit CardSage Intacct
Source
https://www.stampli.com/case-studies/wenspok-companies/
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Stampli reduced invoice processing time by 75% (from 28 days to 7), cut days to approval by 87% (from 16 days to 2), achieved a 73% faster monthly credit card close (down to 4 days), and increased receipts attached to…

What tools did this team use?

Stampli, Billy, Stampli Credit Card, Sage Intacct.

What results were reported?

Invoice processing time reduction: 75%; Invoice processing time (days): from 28 days to 7; Days to approval reduction: 87%; Days to approval: from 16 days to 2 (source-reported, not independently verified).

What failed first in this deployment?

A prior AP automation provider failed to sync invoices with Sage Intacct, caused double payments to vendors, created a reconciliation nightmare, and had support staff who understood neither Wenspok's ERP nor the QSR i…

How is this accounts payable AI workflow structured?

Invoice arrives for processing → Billy codes invoices to GL → Route to approvers → Distributed approval → Sync to Sage Intacct → Daily credit card processing → Cash flow reporting output.

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