Accounts payable · Production

Wenspok Companies reduces AP invoice processing time 75% with Stampli and Billy AI

The problem

Wenspok Companies needed to dramatically accelerate invoice processing to enable strategic cash flow management across their Wendy's franchise operations. A prior AP automation implementation had failed catastrophically — invoices wouldn't sync to Sage Intacct, double payments occurred, and the provider's support staff had no knowledge of their ERP or the QSR industry.

First attempt

Wenspok's previous AP automation provider failed with invoices that wouldn't sync back to Sage Intacct, double vendor payments, a reconciliation nightmare, and support staff unable to assist with their ERP or the QSR industry.

Workflow diagram · grounded in source

Invoice received for processing

trigger

“Every invoice that gets processed, every payment that gets approved, and every expense that gets incurred isn't just a transaction — it's a datapoint that's necessary for the finance team to provide strategic cash flow management”

Billy AI codes invoice to GL

ai_action

“Billy now performing such time-consuming manual tasks as coding invoices to the correct general ledger accounts”

Approval routing to operators

routing

“One of the biggest bottlenecks in any AP process is getting approvals from those outside the finance team. For Wenspok, their old AP process would tie up operators and district managers, who were constantly calling AP looking for additio…”

Remote approval by operations staff

human_review

“Now anyone from any location can provide insight and answer the questions needed for approval”

ERP sync with Sage Intacct

integration

“they needed a solution that integrated so well with Sage Intacct that it would feel almost like magic”

Cash flow projection output

output

“Stampli allows for us to more accurately project cash flow, which helps us provide drastically better financial guidance to our owners”

Reported outcome

Stampli reduced invoice processing time by 75% (from 28 days to 7) and cut days to approval by 87% (from 16 days to 2).
Credit card monthly close became 73% faster and receipts attached to card transactions increased by 65%. The finance team repurposed time saved for higher-value projects and describes Billy as a valued team member.

Reported metrics

Invoice processing time reduction75%

invoice processing time before Stampli28 days

invoice processing time after Stampli7 days

Days to approval reduction87%

Show all 10 reported metrics

invoice processing time reduction75%

invoice processing time before Stampli28 days

invoice processing time after Stampli7 days

days to approval reduction87%

days to approval before Stampli16 days

days to approval after Stampli2 days

monthly close speed improvement (credit card)73% faster

card closing duration4 days

receipts attached to card transactions65%

finance team time repurposedrepurposed all of the time Stampli saves the finance team for special projects

Reported stack

StampliBillyStampli Credit CardSage Intacct

Source

https://www.stampli.com/case-studies/wenspok-companies

Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Stampli reduced invoice processing time by 75% (from 28 days to 7) and cut days to approval by 87% (from 16 days to 2).

What tools did this team use?

Stampli, Billy, Stampli Credit Card, Sage Intacct.

What results were reported?

Invoice processing time reduction: 75%; invoice processing time before Stampli: 28 days; invoice processing time after Stampli: 7 days; Days to approval reduction: 87% (source-reported, not independently verified).

What failed first in this deployment?

How is this accounts payable AI workflow structured?

Invoice received for processing → Billy AI codes invoice to GL → Approval routing to operators → Remote approval by operations staff → ERP sync with Sage Intacct → Cash flow projection output.