Invoice processing · Production

Basware InvoiceAI for Non-PO Invoice Automation

The problem

Non-PO invoice processing is burdened by manual data entry, approval delays, and tracking issues that slow AP teams.

Workflow diagram · grounded in source
1
PDF invoice received
trigger
“Process faster from a single email address”
2
SmartPDF data capture
ai_action
“Transform static invoices into structured data-ready for automated processing, with AI-powered capture”
3
SmartCoding GL suggestion
ai_action
“Receive accurate, context-aware coding suggestions, fast, with SmartCoding—trained on your historic invoice data”
4
SmartWorkflow approval routing
routing
“Predictive AI matches the right invoice to the right person at the right time”
5
AP Business Agent guidance
ai_action
“Easily surface task-specific insights, understand routing decisions, and access real-time, personalized support with our GenAI assistant”
6
AP Data Agent insights
output
“Explore AP data in natural language—no jargon needed—with our GenAI agent, embedded in Basware Insights Pro”
Reported outcome

InvoiceAI aims to reduce manual effort, speed up cycle times, strengthen audit readiness, and enable scalability without adding headcount.

Reported metrics
Manual effort reductionReduce manual effort and touchpoints
Invoice cycle timeSpeed up invoice cycle times
AI training dataset sizeover 2.2Bn invoices
Scalability without headcount increaseGrow confidently without adding headcount
Reported stack
SmartPDFSmartCodingSmartWorkflowAP Business AgentAP Data AgentBasware Insights Pro
Source
https://www.basware.com/en/solutions/ap-automation/invoiceai-for-non-po-invoice-automation
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

InvoiceAI aims to reduce manual effort, speed up cycle times, strengthen audit readiness, and enable scalability without adding headcount.

What tools did this team use?

SmartPDF, SmartCoding, SmartWorkflow, AP Business Agent, AP Data Agent, Basware Insights Pro.

What results were reported?

Manual effort reduction: Reduce manual effort and touchpoints; Invoice cycle time: Speed up invoice cycle times; AI training dataset size: over 2.2Bn invoices; Scalability without headcount increase: Grow confidently without adding headcount (source-reported, not independently verified).

How is this invoice processing AI workflow structured?

PDF invoice received → SmartPDF data capture → SmartCoding GL suggestion → SmartWorkflow approval routing → AP Business Agent guidance → AP Data Agent insights.

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