“Receive accurate, context-aware coding suggestions, fast, with SmartCoding—trained on your historic invoice data”
4
SmartWorkflow approval routing
Routing
Predictive AI matches the right invoice to the right person at the right time.
▾ source quote
“Predictive AI matches the right invoice to the right person at the right time”
5
AP Business Agent guidance
Ai action
A GenAI assistant surfaces task-specific insights, explains routing decisions, and provides real-time personalized support.
▾ source quote
“Easily surface task-specific insights, understand routing decisions, and access real-time, personalized support with our GenAI assistant”
6
AP Data Agent insights
Output
A GenAI agent embedded in Basware Insights Pro lets users explore AP data in natural language and uncover bottlenecks.
▾ source quote
“Explore AP data in natural language—no jargon needed—with our GenAI agent, embedded in Basware Insights Pro”
Reported outcome
InvoiceAI aims to reduce manual effort, speed up cycle times, strengthen audit readiness, and enable scalability without adding headcount.
Reported metrics
Manual effort reductionReduce manual effort and touchpoints
Invoice cycle timeSpeed up invoice cycle times
AI training dataset sizeover 2.2Bn invoices
Scalability without headcount increaseGrow confidently without adding headcount
Reported stack
SmartPDFSmartCodingSmartWorkflowAP Business AgentAP Data AgentBasware Insights Pro
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InvoiceAI aims to reduce manual effort, speed up cycle times, strengthen audit readiness, and enable scalability without adding headcount.
What tools did this team use?
SmartPDF, SmartCoding, SmartWorkflow, AP Business Agent, AP Data Agent, Basware Insights Pro.
What results were reported?
Manual effort reduction: Reduce manual effort and touchpoints; Invoice cycle time: Speed up invoice cycle times; AI training dataset size: over 2.2Bn invoices; Scalability without headcount increase: Grow confidently without adding headcount (source-reported, not independently verified).
How is this invoice processing AI workflow structured?
PDF invoice received → SmartPDF data capture → SmartCoding GL suggestion → SmartWorkflow approval routing → AP Business Agent guidance → AP Data Agent insights.
This case is one data point. Whether its pattern fits you depends on your volumes, your stack, and your exception load — that comparison is the step no case study can do for you.