Invoice processing · Production
DocuWare automates invoice processing with machine learning indexing and digital approval workflows
The problem
Accounts payable teams spend significant time on manual invoice data entry and searching for purchase orders, accumulating errors and slowing approval cycles.
Workflow diagram · grounded in source
1
Machine learning invoice capture
ai_action
“intelligent indexing, a machine learning system that understands and extracts data from any invoice”
2
Secure central archive
integration
“All invoices are securely stored in a secure, accessible repository and tightly organised based on captured index data”
3
Automated approval routing
routing
“Digitally route invoices through approval chains for faster decision-making or initiate a straight-through approval based on predefined rules. Quickly handle exceptions while maintaining full visibility throughout the process.”
4
Human approver review
human_review
“route to an individual or a cost centre manager for approval”
5
ERP posting record output
output
“Create a booking record for easy posting back to your ERP system”
Reported outcome
DocuWare's automated invoice processing speeds up invoice approvals, reduces processing costs, and cuts down on errors, with deployment possible in three days or less.
Reported metrics
Invoice approval speedspeeds up invoice approvals
Processing costsreduces processing costs
Data entry errorsgreatly reducing errors
Deployment timethree days or less
Reported stack
DocuWare Intelligent IndexingOutlookSAPQuickBooks
Source
https://start.docuware.com/en-gb/invoice-processing/how-automated-invoice-processing-works1
Read source ↗Frequently asked questions
What did this team achieve with this AI workflow?
DocuWare's automated invoice processing speeds up invoice approvals, reduces processing costs, and cuts down on errors, with deployment possible in three days or less.
What tools did this team use?
DocuWare Intelligent Indexing, Outlook, SAP, QuickBooks.
What results were reported?
Invoice approval speed: speeds up invoice approvals; Processing costs: reduces processing costs; Data entry errors: greatly reducing errors; Deployment time: three days or less (source-reported, not independently verified).
How is this invoice processing AI workflow structured?
Machine learning invoice capture → Secure central archive → Automated approval routing → Human approver review → ERP posting record output.